The top row of buttons allows the user to navigate to the different sections of the database. A yellow highlight around a button shows the user their current location:
The table below describes the functions for the top row of navigation buttons shown in the image above.


Enter information for an incident.


Use to record details of staff involved in incidents.


Use to record details of clients (i.e. participants, teachers, volunteers) involved in incidents.


Use to record details about activity participation days on a monthly basis.

The Admin section of the database contains a number of sub-menus.

Admin menu

The table below describes the navigation functions for the Admin button’s sub menu:

National Dataset

Deidentify data to send to National Dataset


Change settings for postcode lookups and Accimap program


Add new activities to the database


Functions to backup the database file or export data from the database


Import records into the database


Transfer data from earlier versions of UPLOADS

In general, information would be entered into the database in this order:

  1. Details of staff involved in incidents;
  2. Details of clients involved in incidents;
  3. Incident reports; and
  4. Participation data.

We only expect you to enter details about the staff and clients involved incidents. You do not need to enter details about other staff or clients.

Participation data would be entered for each month (Please note: if no activities are conducted in a month, an entry should still be created and “No” entered for “Were any activities conducted in the month”).

Some screens have two rows of buttons.

Second row

The second row of buttons allows the user to manipulate the database:

Table/Form view

Switch between viewing one record within the database (Form view) and a set of records within the database (Table view).

Form view

Presents a view of one record from the database at a time for easier data entry/editing.

Table view

Presents an overview of a set of records. Use table view to gain an overview and navigate between records (by clicking in the dark grey area to the left of the record you wish to select).

New Record

Create a new record in the database. Clicking on “new record” allows you to start entering details on a new staff member, client or incident.


Delete a record from the database. In general, this should be avoided, to preserve the history of information in the database. It is only possible to delete one record from the database at a time.


Search the database to locate a record or set of records.

Show All

Restore the database view after a Find request.
Note: This button will turn red to indicate that not all records are currently visible, due to a Find request.

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